First Meeting Follow-up

Intermediate (B1) 50 minutes
Business emails worksheet preview showing reading, vocabulary and writing exercises, matching, identifying phrases, gap-fill, sentence writing, email writing, peer feedback for intermediate B1 level students

Business English Follow-up Emails Worksheet - Reading, Vocabulary and Writing Exercises: Identifying, Gap-fill, Email Writing - Pair Work

In this comprehensive business follow-up emails worksheet, students learn and practice the structure and language needed for writing effective follow-up emails after...

Business English Follow-up Emails Worksheet - Reading, Vocabulary and Writing Exercises: Matching, Identifying Phrases, Gap-fill, Sentence Writing, Email Writing, Peer Feedback - Pair Work In this comprehensive business follow-up emails worksheet, students learn and practice the structure and language needed for writing effective follow-up emails after first business meetings. First, students read a follow-up email and match each function to a section of the email. Students then match the underlined sentences and phrases from the follow-up email to sentences that have similar meanings. Next, students complete useful phrases for follow-up emails with words from a box. After that, students read details of a first business meeting and use prompts to write follow-up email sentences about it using the phrases from the previous exercises. Students then write a complete business follow-up email using the details of the first meeting and their own sentences. Finally, students swap emails with a partner and use a checklist of criteria to review and provide feedback, giving one positive comment and one suggestion for improvement.
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Job Applications Follow-Up Emails

Intermediate (B1) 45 minutes
Business emails worksheet preview showing reading, vocabulary and writing exercises, comprehension questions, ordering, rewriting sentences, email writing, peer feedback for intermediate B1 level students

Business English Follow-up Emails Worksheet - Reading, Vocabulary and Writing Exercises: Rewriting Sentences, Email Writing

In this job application follow-up emails worksheet, students learn and practice polite, formal language for following up on a job application and then write...

Business English Follow-up Emails Worksheet - Reading, Vocabulary and Writing Exercises: Comprehension Questions, Ordering, Rewriting Sentences, Email Writing, Peer Feedback In this job application follow-up emails worksheet, students learn and practice polite, formal language for following up on a job application and then write a short email to HR. First, students read a model follow-up email to HR and answer comprehension questions about it. Students then put a follow-up email for a job application in the correct order. Next, students rewrite informal email lines in a more formal register. After that, students read a short job advertisement and application details and write a job application follow-up email. Finally, students exchange emails with a partner and give feedback.
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Polite Follow‑up Emails

Intermediate (B1) 40 minutes
Business emails worksheet preview showing reading, vocabulary and writing exercises, identifying, matching, rewriting sentences, email writing, peer feedback for intermediate B1 level students

Business English Follow-up Emails Worksheet - Reading, Vocabulary and Writing Exercises: Identifying, Matching, Email Writing

In this free follow-up emails worksheet, students practice useful language for checking on an order and following up on delivery problems, and then...

Business English Follow-up Emails Worksheet - Reading, Vocabulary and Writing Exercises: Identifying, Matching, Rewriting Sentences, Email Writing, Peer Feedback In this free follow-up emails worksheet, students practice useful language for checking on an order and following up on delivery problems, and then write their own polite follow-up email. First, students read two follow-up emails about a late order and compare them. Students then read the two emails again, look at a table and decide whether each sentence describes Email 1 or Email 2, putting a tick in the appropriate column or in both columns. Next, students write sentences about which email they would send and why. After that, students match common order problems to suitable polite follow-up messages. Students then rewrite short, direct sentences to make them more polite using phrases from a box. Following that, students use a situation and prompts to write a follow-up email to a supplier. Next, students exchange emails with a partner, read their partner's email and then tick the boxes for the criteria that their email meets. Finally, students give their partner two positive comments about their email and one suggestion for improvement. Then, students edit their own email, making any changes as needed.
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Project Status Update Emails

Intermediate (B1) 50 minutes
Business emails worksheet preview showing reading, vocabulary and writing exercises, matching, true or false, gap-fill, writing sentences, email writing, peer feedback for intermediate B1 level students

Business English Update Emails Worksheet - Reading, Vocabulary and Writing Exercises: Matching, True or False, Gap-fill, Email Writing

In this project status update email worksheet, students read a model internal project update email, complete controlled practice tasks and then write their own short...

Business English Update Emails Worksheet - Reading, Vocabulary and Writing Exercises: Matching, True or False, Gap-fill, Writing Sentences, Email Writing, Peer Feedback In this project status update email worksheet, students read a model internal project update email, complete controlled practice tasks and then write their own short, professional update email to a manager. To begin, students read a short internal project update email and match headings to each section of the email. Students then read the email again and decide whether the statements are true or false. Next, students complete sentences with time expressions and sequencing words from a box. After that, students find and correct mistakes in project update sentences. Students then read notes about another project and write one sentence for each part of the update. Following that, students use their sentences to write a project update email to their manager. Finally, students swap emails with a partner, read their partner's email, complete a checklist and then give feedback.
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Short Follow-up Emails

Intermediate (B1) 35 minutes
Business emails worksheet preview showing reading, vocabulary and writing exercises, matching, writing sentences from prompts, email writing for intermediate B1 level students

Business English Follow-up Emails Worksheet - Reading, Vocabulary and Writing Exercises: Matching, Writing Sentences from Prompts, Email Writing

In this business follow‑up emails worksheet, students identify common problems in follow-up emails and practice writing short, professional follow‑up emails...

Business English Follow-up Emails Worksheet - Reading, Vocabulary and Writing Exercises: Matching, Writing Sentences from Prompts, Email Writing In this business follow‑up emails worksheet, students identify common problems in follow-up emails and practice writing short, professional follow‑up emails that include a clear greeting, a reference to previous contact, and a specific time frame. First, students read four short follow‑up emails and match each one with its main problem. Students then read two scenarios and write short follow-up emails using openers and phrases. Next, students rewrite four abrupt or unclear follow-up messages to make them more professional. After that, students write four short follow‑up emails based on the given scenarios. Finally, students compare and discuss their emails with a partner.
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Action-Owner Follow-up

Upper-intermediate (B2) 60 minutes
Business English follow-up emails worksheet preview showing reading, vocabulary and writing exercises, gap-fill, matching, rewriting sentences, writing questions, email writing, peer feedback for upper-intermediate B2 level students

Business English Follow-up Emails Worksheet - Reading, Vocabulary and Writing Exercises: Gap-fill, Rewriting Sentences, Email Writing, Peer Feedback

In this follow-up emails worksheet, students learn to write professional post-meeting emails that assign actions diplomatically and establish clear accountability...

Business English Follow-up Emails Worksheet - Reading, Vocabulary and Writing Exercises: Gap-fill, Matching, Rewriting Sentences, Writing Questions, Email Writing, Peer Feedback In this follow-up emails worksheet, students learn to write professional post-meeting emails that assign actions diplomatically and establish clear accountability for deliverables and deadlines. First, students complete a follow-up email using phrases from a useful language table. Students then match meeting notes to action lines, focusing on deliverables, deadlines and details. Next, students rewrite direct or unclear lines so that they sound professional, making the owner, deliverable and deadline clear. After that, students read each unclear action item, identify what's missing and then write two clarifying questions. Students then write a meeting follow-up email using the scenario provided. Finally, students swap emails with a partner and use a checklist to revise and edit for clarity and tone before giving feedback.
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Business Follow-up Emails

Upper-intermediate (B2) 45 minutes
Business English follow-up emails worksheet preview showing reading and writing exercises, matching, rewriting emails, and guided discussion for upper-intermediate B2 level students

Business English Follow-up Emails Worksheet - Reading and Writing Exercises: Matching, Rewriting an Email - Speaking Activity: Discussion - Pair Work

In this handy follow-up emails worksheet, students learn and practice the structure of a business follow-up email and review and practice formal register...

Business English Follow-up Emails Worksheet - Reading and Writing Exercises: Matching, Rewriting an Email - Speaking Activity: Guided Discussion - Pair Work In this handy follow-up emails worksheet, students learn and practice the structure of a business follow-up email and review and practice formal register. To begin, students discuss three questions about follow-up emails in pairs. When the pairs have finished, they share their answers with the class. Next, students read an example follow-up business email and match underlined sentences from the email to functions. After that, students work in pairs to read a follow-up email that has an inappropriate register. Together, students discuss how to make the tone more formal so that the email is suitable for professional business communication. Each student then writes a revised version of the email on their worksheet. Finally, review the students' emails as a class.
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Follow Up Like a Pro

Upper-intermediate (B2) 45 minutes
Business English follow-up emails worksheet preview showing vocabulary and writing exercises, identifying, matching, gap-fill, error correction, email writing for upper-intermediate B2 level students

Business English Follow-up Emails Worksheet - Vocabulary and Writing Exercises: Identifying, Matching, Gap-fill, Error Correction, Email Writing

In this follow‑up reminder emails worksheet, students practice identifying the key components of polite follow-up reminder emails and writing their own...

Business English Follow-up Emails Worksheet - Vocabulary and Writing Exercises: Identifying, Matching, Gap-fill, Error Correction, Email Writing In this follow‑up reminder emails worksheet, students practice identifying the key components of polite follow-up reminder emails and writing their own professional reminder emails. Students begin by reading a follow‑up reminder email and matching each numbered section to its function. Students then complete phrases for each function with words and phrases from a box. Next, students choose two of the functions and write one more polite phrase for each. Following that, students complete a timesheet follow‑up reminder email using words from a word bank. Students then identify and correct problematic lines from an NDA follow‑up reminder email, making them polite and clear. Next, students read an email and then write a polite follow-up reminder email in response, incorporating all six key functions. Finally, students swap their emails with a partner and use a checklist to revise and edit their partner's email, ensuring all components are included and the tone is appropriate before providing feedback.
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Progressive Follow-ups

Upper-intermediate (B2) 50 minutes
Business English follow-up emails worksheet preview showing reading, vocabulary and writing exercises, matching, error correction, rewriting sentences, email writing for upper-intermediate B2 level students

Business English Follow-up Emails Worksheet - Reading, Vocabulary and Writing Exercises: Error Correction, Rewriting Sentences, Email Writing

In this follow-up reminder emails worksheet, students practice writing polite, professional follow-up emails with appropriate escalation. First, students read a model...

Business English Follow-up Emails Worksheet - Reading, Vocabulary and Writing Exercises: Matching, Error Correction, Rewriting Sentences, Email Writing In this follow-up reminder emails worksheet, students practice writing polite, professional follow-up emails with appropriate escalation. First, students read a model three-email sequence and match phrases to their functions. Students then complete a follow-up sequence of emails with phrases from a box. Next, students correct common errors in follow-up lines. After that, students rewrite overly direct lines to make them suitable for firmer emails while keeping the message clear and professional. Finally, students write a full three-email chase sequence for an overdue invoice.
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Traffic-Light Project Updates

Upper-intermediate (B2) 35 minutes
Business English update emails worksheet preview showing reading and writing exercises, matching, writing and rewriting sentences, email writing for upper-intermediate B2 level students

Business English Update Emails Worksheet - Reading and Writing Exercises: Matching, Writing and Rewriting Sentences, Email Writing

In this project update email worksheet, students learn a clear structure for project update emails and practice using Green, Amber, and Red status...

Business English Update Emails Worksheet - Reading and Writing Exercises: Matching, Writing and Rewriting Sentences, Email Writing In this project update email worksheet, students learn a clear structure for project update emails and practice using Green, Amber, and Red status language to report progress, flag risks, and request support diplomatically. First, students match sentences to their functions (Status, Progress, Risks, Help needed, Next steps). Students then convert notes into four concise update sentences using verb prompts. After that, students rewrite blunt 'bad news' lines to sound professional and diplomatic. Finally, students write a project update email using a template and prompts.
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Update Emails

Upper-intermediate (B2) 40 minutes
Business English update emails worksheet preview featuring reading, vocabulary and writing exercises, matching, writing sentences from prompts, email writing, and error correction for upper-intermediate B2 level students

Business English Update Emails Worksheet - Reading, Vocabulary and Writing Exercises: Matching, Writing Sentences, Email Writing, Error Correction

In this update emails worksheet, students learn useful expressions for update emails and use them to write an email about a project update. First, students read...

Business English Update Emails Worksheet - Reading, Vocabulary and Writing Exercises: Matching, Writing Sentences from Prompts, Email Writing, Error Correction In this update emails worksheet, students learn useful expressions for update emails and use them to write an email about a project update. First, students read an update email and match headings to each section. Next, students match the language in bold from the email with similar expressions. Students then read the details of a project update and write sentences about it using the expressions. After that, students write a complete update email using the details of the project update and sentences. Lastly, students exchange emails with a partner and correct any mistakes they find.
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Business Follow-up and Update Emails

A follow-up email returns to earlier contact, an outstanding request or an agreed action, while an update email reports new information about progress or changes. Students need to make the context, current situation and next step clear so readers can respond or act without reconstructing the whole exchange.

This page contains eleven worksheets across B1 and B2, including one free worksheet, covering meeting follow-ups, reminders, job applications, order enquiries and project updates.

The table shows useful email functions with hypothetical workplace examples.

Email functionPurposeExample language
Refer to earlier contact Help the reader identify the relevant exchange. 'I'm following up on our discussion about the training schedule.'
Request a response State exactly what information or action is needed. 'Could you confirm the delivery date for order 245?'
Report completed work Distinguish progress from work still outstanding. 'We have completed the first draft and sent it for review.'
Explain a risk Identify an issue that could affect the plan. 'The supplier has not confirmed availability, so the start date may change.'
Confirm responsibility Make an agreed action and its owner explicit. 'As agreed, Maya will send the revised figures by Thursday.'
State the next update Set a clear expectation for further information. 'I will send another update on Friday, including any changes to the schedule.'

How to Write Follow-up and Update Emails

Choose the message's purpose: Decide whether the reader needs to answer an outstanding question, complete an action or understand new progress. Put that purpose near the beginning instead of relying on a general phrase such as 'Just checking in'.

Separate completed, current and planned work: In updates, distinguish what has happened from what is still underway or proposed. In follow-ups, refer accurately to previous agreements without implying that someone accepted a deadline or responsibility when they did not.

Make timing useful and proportionate: Include a date when it matters and explain any dependency. The appropriate timing and firmness of a reminder depend on the situation, relationship and prior agreement; there is no single interval that suits every email.

3-Step Framework for Teaching Follow-up and Update Emails

This sequence starts with concise B1 follow-ups and extends into B2 action-focused messages and project updates. Use the stages across lessons according to learners' readiness.

1. Write a Focused Follow-up: Students identify problems in short messages, write emails from scenarios and rewrite abrupt or unclear lines. They compare their emails with a partner. This develops the core connection between previous contact, a specific request and an appropriate time frame.

2. Clarify Actions and Responsibilities: Students match meeting notes to action lines, rewrite unclear wording and identify missing details before writing clarification questions. They then produce a post-meeting email and review it with a partner. This extends a clear request into an account of who will deliver what and when.

3. Report Progress and Request Support: Students match update sentences to functions, turn notes into concise sentences and adjust blunt wording about problems. They then write a project update using a supplied template and status categories. This gives them practice reporting progress, risks, help needed and next steps; the colour categories are a task framework rather than a universal workplace convention.

Common Mistakes with Follow-up and Update Emails

Using a noun-form spelling as a verb: Use follow up as the verb and follow-up before a noun. Incorrect: 'I am writing to follow-up on my request.' Correct: 'I am writing to follow up on my request' or 'This is a follow-up email about my request.'

Leaving the required action unclear: A polite message may still fail to tell the reader what response is needed. Vague: 'Any news on this?' More specific: 'Could you confirm whether the revised schedule has been approved? We need confirmation before booking the room.'

Common Questions About Teaching Follow-up and Update Emails

What worksheet helps teach project update emails?

The worksheet Project Status Update Emails uses a model message to introduce the sections of an internal update. Students work with time expressions, sequencing and sentence corrections before turning project notes into sentences and a complete email to a manager. A partner checklist then supports feedback on the finished message.

What free worksheet helps teach polite follow-up emails?

The worksheet Polite Follow‑up Emails compares two messages about a late order and asks students to explain which they would send. Students match problems with suitable responses and soften direct sentences before writing to a supplier. Peer feedback and editing help them refine the clarity and tone of their follow-up.

What worksheet helps teach follow-up emails after meetings?

The worksheet First Meeting Follow-up introduces email structure and useful phrases through a model message. Students match sections to functions, work with equivalent expressions and complete phrases before using meeting details to write sentences and a full email. Partners then give one positive comment and one suggestion using a review checklist.

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